Process Management

Across any enterprise each department has a need to manage processes. Traditionally  processes can be fairly rigid and difficult to change but with a flexible tool kit that allows for workflow configuration – the Atlasian stack; process management can be very agile.  In a way all solutions involve processes so this is really a general “utility” solution offering.

If you have process/solution requirements that are unique but you are looking for a fast, low cost support – we can rapidly configure and deploy a solution for almost any discipline.

Our lightweight BPM solution operates around the following approach:

 

However we take the approach one step further in that we build and optimize processes using Agile techniques where solutions are rolled quickly and iteratively.

 

Design

Our consultants will work with you to document current state processes and flows as well as future state requirements.  We are able to use of course Confluence and advanced process modelling add ons to rapidly create process documentation.  By leveraging Confluence’s advanced collaborative wiki technology superior solutions can be designed by larger teams much quicker than traditional silo based tools such as Visio or PowerPoint.

Model

By implementing rapid &  real processes we can examine performance parameters real time using BI intelligence tools that capture actual metrics and then we can separately analysis the data for throughput, resource modelling, capacity and other key  measures. A fundamental feature of Jira is Kanban planning and execution – an essential element for capacity and throughput planning.

Execute

Since this is the essence of our solution strategy we can tie process steps together very quickly using our Jira workflow and automation tool kit.  As can be seen below automation rules and transitions are all standard and configurable, out of the box with Jira.  There a range of standard conditions, validators and Post functions that allow for sophisticated process oriented functionality.

Monitor

Because its Jira we have at our disposal a wide number of reporting tools and SLA monitoring capabilities.  We expect to test monitoring functionality out as part of the solution almost immediately and we use this to optimize the processes themselves.

Re-engineer/Optimize

We see this as a continuous process, which because of the simplicity and configurability of the tool set can happen on an ongoing basis.   Taking the real time data from the reporting in Jira we can continually modify and optimize processes.

 

This solution offers:

  • A user-friendly tool for submitting and checking requests and queries  ensuring requests are entered in the appropriate queue
  • A self-serve knowledge base which works to deflect many incoming queries
  • Traceability from request made to resolution provided.
  • Real time reporting including performance against SLAs and other metrics
  • Workflows to guide the process of addressing the requests and queries
  • Automation of repetitive tasks
  • A central location to communicate downtime, incidents, scheduled maintenance or any other situation that might be impact ‘customers’
  • Enhanced collaboration features let you rally the right experts to resolve incidents faster (Hipchat and @mentions)
  • A full document management repository with Confluence

The solution includes the following products and add ons:

  • Jira Service Desk – allow users to request services, place request in the correct queue with the appropriate priority driven by SLAs, and customizable workflows.
  • HipChat – discussions within the team or with other employees.
  • Confluence – publish documentation/policies/guidelines/procedures; self serve access.
  • Comala Workflows – add simple or complex reviews, tasks and approvals processes to Confluence.
  • eazyBI – augment standard Jira reporting with ability to create pivot table reports or explore different chart options and use predefined or custom calculation formulas.

Ready To Get Started?

Agile, SDLC, Program Management, ITIL/Service Desk Support / JIRA,  Confluence, Atlassian Toolset, Bitbucket, Atlassian Dev Ops. Solutions include PPM, Compliance and Risk Management, HR, CRM and general business process support.